The Peer Recovery Learning Center
Proposed
GUIDANCE COUNCIL CHARTER
The HUB Santa Barbara California1.1 The Peer Recovery Learning Center Guidance Council, hereinafter
referred to as the Council, is established under the authority of the California
Mental Health Service Act 2004 and shall represent Consumers, Family
Members of consumers and Latino interests at the HUB. The Council shall
develop an operational plan that clearly involves persons in recover at all levels
interested in peer-recovery leadership and activities in its development; and
provides a recovery-oriented environment to facilitate the accomplishment of this
model.
1.2 The Council may give advice to the management, Santa Barbara Mental
Health Association upon such matters affecting the Peer Recovery Learning
Center program established December 2008 as it deems desirable or necessary.
The mental Health Association shall respond in a timely manner to issues
brought forth by its Guidance council.
2.0 MEMBERSHIP:
2.1 4 Representatives of persons in recovery from mental health issues
residing in south Santa Barbara County shall be appointed by voting consumers
members on the MHSA C/F Advisory and Oversight Panel to represent the
consumer interests, Representatives of 4 Latinos appointed by the Santa Barbara
MHSA Latino Advisory Panel to represent Latino interests in the operations of
the HUB the 9th member shall be a family member of an actual consumer in
South Santa Barbara County.
2.2 Each member of the HUB Guidance Council shall serve for a term of
two (2) years from the first day of July in the year in which such member is
appointed. If a Guidance Council member has three (3) consecutive unexcused
absences or does not attend 50 percent of meetings duly noticed and held within
a 12-month period, then the member will be deemed to have resigned from the
Council.
2.3 Vacancies for un-expired terms shall be filled by the MHSA C/F
meeting Consumers to serve out the remainder of the vacated member's term.
2.4 Members shall serve without compensation. Pursuant to the
Mental Health Service Act they may be reimbursed for reasonable expenditures
incurred in the discharging of duties assigned by the Chairperson and approved
by the Council.
3.0 MEMBERSHIP: EX OFFICIO:
3.1 Santa Barbara Alcohol Drug and Mental Health Services Director shall
appoint at least one (1) ADMHS Administrate Executive member who how will
serve on the Council without vote. Such member shall not be included in
attendance for a meeting quorum. Mental Health Service Act in Santa Barbara
County shall appoint at least one (1) MHSA team member who how will serve on
the Council without vote. Such member shall not be included in attendance for a
meeting quorum.
4.0 OFFICERS:
4.1 The Council shall be chaired by the Consumer Empowerment and
Employment Manager, The Secretary shall be a member of the MHSA team
appointed by the MHSA manager; the Council shall annually elect a Vice
Chairperson, a and Treasurer, and a Translator whose respective terms shall
commence July 1st.
4.2 Each elected office shall have duties usually incident to that
respective office.
1. Chairperson:
a) Shall be responsible for maintaining an attendance list for the purpose of
determining active membership.
b) Shall prepare an agenda for each regular meeting and special meeting.
c) Shall, following consultation with the Council make appointment
recommendations, if necessary, to the MHSA Consumer/Family meeting
Consumers or the Latino Advisory Council to fill a vacancy.
d) Shall appoint members of standing or select committees, and, who, as
charged by the chair, shall appear and represent the Council at any public
hearings or meeting and shall testify at such hearing or meeting on behalf of the
Council as its representative.
e) Shall assign a date and location of meetings, provided the Council fails to do
so. Should a meeting be cancelled or postponed, the Chairperson shall assign an
alternate date and/or location.
f) Shall represent the Council's agreed-upon positions in all issues brought
before the Santa Barbara County Mental Health Commission and the MHSA
Oversight and Accountability Commission, or shall appoint a representative to do
so.
g) Shall prepare an annual report to be presented at the annual meeting for
Council approval. The report will be forwarded as required by state regulations,
to the OAC by no later than the first day of July of the same year.
2. Vice-Chairperson:
a) Shall administer the Council attendance policy and take roll call.
b) Shall conduct correspondence regarding representative appointments. The Vice-Chairperson will report to the Council the appointment or resignation of members and shall maintain and circulate a register of current members.
c) Shall, in absence of the Chairperson, call meetings to order and preside over
the meeting, as would the Chairperson.
3. Secretary:
a) Shall act as the recording officer of the Council and the custodian of its
records, except when specifically assigned to other. The records should include:
i. minutes of all regular and special meetings
ii. register of active members
iii. member attendance as recorded by the
Vice-Chairperson
b) Shall notify all officers and committees of their appointments.
c) Shall keep a book of by-laws and standing rules.
d) Shall send out proper notices by e-mail of all regular meetings at least five
(5) days prior to such meeting.
e) Shall conduct correspondence for the Council except as otherwise provided
herein.
f) Shall maintain a list of standing and select committee members.
g) Shall, in the absence of the Chair and Vice-Chair, call meeting to order and
preside until the election of a Chair Pro-Tem takes place.
4. Treasurer:
a) Shall act as the Council's banker, holding the funds deposited to the Council
and paying out on the order of the Council.
b) Shall present a report at least four (4) times a year as directed by Council
vote or by the Chair. Reports should consist of any information regarding the
receipts and disbursements previously authorized by the Council, and should
include vouchers.
c) Shall present an annual fiscal report at the annual meeting. The report shall
consist of any information regarding the receipts and disbursements made during
the Council's operating year.
d) Shall, in the absence of the Chair, Vice-Chair, and Secretary, call the
meetings to order and preside until a Chair Pro-Tem is elected.
e) In addition to the Chairperson, checks may also be signed by the
Treasurer. Any single expenditure which exceeds fifty dollars ($50.00) shall first
be approved by the Council at a regular or special meeting.
4.3 Only the Chairperson shall issue public statements to the media.
Individual members may make statements stressing that they are only speaking
for themselves.
5.0 MEETINGS:
5.1 The Council shall meet at least bi-monthly. Special meetings may be
called by the Chairperson or by a majority of the membership.
5.2 A quorum shall consist of no less than five (5) active members.
5.3 Resolutions must be approved by a majority of the membership
present and voting. In the event of a tie vote, such vote shall be broken by the
Chairperson. However, the Chairperson is restricted to one vote.
5.4 The HUB membership is invited to all meetings, and may make
presentations limited to ten (10) minutes per person at the start of any
meeting. The subject matter must be directly related to the HUB. Non-Council
members shall not participate during the body of the meeting unless invited by
the Chairperson and approved by a vote of the Council. If a group or individual
MH Consumers in the south region of Santa Barbara County notifies the
Chairperson prior to the meeting, they may be allotted additional time and be
included as a separate line item in the agenda.
6.0 FUNDS AND REIMBURSEMENTS:
6.1 All requests for reimbursements and receipts shall be directed to the
Treasurer upon approval by the Chairperson.
6.2 Disbursements for any reason shall be made through the Council's
checking account.
6.3 Amounts up to $50.00 may be expended at the discretion of the
Chairperson. Amounts exceeding $50.00 shall require prior resolution of the
Council.
6.4 Each year on January 1st, the Treasurer shall provide the Santa Barbara
MHSA team an accounting of funding and services received and expended.
6.5 An annual audit will be performed of Council funds by a committee
designated by the Chairperson.
7.0 SUB-COMMITTEES:
7.1 The Chairperson may appoint sub-committees, and a Chairperson
thereof with specific charges to investigate, study and make recommendations to the Council. At least one (1) sub-committee member shall be a Council member.
7.2 Subject to a vote of the Council, consumer nonmembers of the Council
may serve on committees but shall have no voting privileges at Council meetings.
8.0 PARLIAMENTARY AUTHORITY:
8.1 Roberts Rules of Order shall govern the Council's actions in all cases to
which they are applicable and in which they are not inconsistent with these By-
Laws and State Statutes.
9.0 REVISING AND AMENDING BY-LAWS:
9.1 These By-Laws may be amended or revised by a vote of the Council at a
meeting called for that purpose provided the changes or revisions have been
submitted to the membership at least seven
(7) days prior to said meeting and
provided the changes are not in conflict with State Statutes.
10.0 APPOINTING AUTHORITIES:
10.1 The Secretary will provide minutes of each Council meeting to the appointing authority of the Santa Barbara Mental Health Association, ADMH Director or designatee and the Santa Barbara County MHSA Manager.
10.2 As is appropriate, the appointing authorities will be advised of all
vacancies and appointed members who fail to properly represent their
constituencies by not attending Council meetings.
10.3 The Chairperson shall, prior to the expiration of the terms of all
members, request the appointing official of the voting consumer members of
Santa Barbara MHSA Advocacy and the Latino Advisory Panels to either
reappoint
the current member or appoint new representatives. The two-year
attendance records of the current appointees shall be included in this
correspondence.